Vanam Retreat Terms & Conditions

HATHA YOGA SYDNEY

Autumn Yoga Retreat
Vanam Retreat Centre

21-24 May 2020

Nature of Trip
This trip is yoga-based. Therefore, participants are strongly encouraged to attend all yoga offerings provided.
All participants are encouraged to approach the trip with a spirit of openness and adventure.

Terms and Conditions

The following is included in your Autumn Yoga Retreat:

Yoga
There will be an evening class on arrival on the Thursday afternoon followed by dinner. Friday & Saturday will consist of an early morning Yoga class, a midday Workshop and an evening class. You will have time to rest and relax between classes and meals. The Sunday will consist of an early morning class and a midday workshop, followed by a light lunch and departure around 2pm.
All classes are appropriate for students of all levels of experience.

Accommodation
The accommodation options are the following: One double bedroom (suitable for a couple), one triple room consisting of three single beds, and one quadruple room consisting of four single beds. Each room has an ensuite bathroom.

Meals
Breakfast, lunch and dinner is included in your Retreat experience.  Meals will begin with dinner on Thursday, 21 May 2020 and finish with a light brunch on Sunday 24 May 2020. Participants with food allergies will need to advise Hatha Yoga Sydney so arrangements can be made to accommodate special dietary needs.

Transportation
You may drive to the Retreat Centre from Syndey (2-hours). There is parking at the centre. We can also organize car pooling. Alternatively, you can catch a train from Central to Mount Victoria Train Station and we can collect you from the local station and bring you to the centre.

Booking and Payment
A $300 (non-refundable) deposit is required at the time of registration to secure your place. The balance of the payment is due by 31 March 2020.

Refund and Cancellation policy
It is your responsibility to read and understand the cancellation policy before making a reservation. Naturally, no one registers with the intention of cancelling or postponing their retreat, but unexpected things do happen, so please purchase travel cancellation insurance once you have made your reservation.

Cancellation policy

If you are no longer able to attend the Retreat, the following cancellation policy guidelines will be applied to the Retreat Fee by Hatha Yoga Sydney:

  • If your position can be filled by another participant before the commencement of the Retreat, the Retreat Fee will be refunded.
  • If Hatha Yoga Sydney is unable to fill the position caused by your cancellation:

– the deposit required to place your booking will not be refunded and the remaining portion of the Retreat Fee can be credited toward another retreat to take place within an 18 month time frame from the commencement date of the Retreat or can be transferred to another participant for them to use on another retreat within the same time frame.

– If you cancel 22 to 60 days before the Retreat start date, 40% of the Retreat Fee can be applied to another retreat and you will forfeit 60% of the Retreat Fee.

– If you cancel 21 days or within 21 days before the Retreat start date, you will forfeit the Retreat Fee.

The cancellation policy for this Retreat is a genuine pre-estimate of my losses based upon the notice period of cancellation, my attempts to find a replacement person and my reasonable costs if Hatha Yoga Sydney is unable to do so.

General Cancellation 
Hatha Yoga Sydney reserves the right to cancel the Retreat prior to departure. If such cancellation is NOT due to circumstances beyond the control of Hatha Yoga Sydney, you may transfer your full Retreat payment to another retreat, or you may request a refund of payment. However, no compensation or refund will be made if cancellation arises before or during the trip from circumstances beyond our and/or our suppliers’ control (force majeure) such as war, strife, civil disobedience, strikes, terrorist activity, adverse weather conditions, fire, natural disasters, etc., unless Hatha Yoga Sydney is able to recover any related sums. In the event of cancellation arising from circumstances beyond our control, trip-related sums recovered by Hatha Yoga Sydney will be distributed equitably to the participants after Hatha Yoga Sydney deducts all out-of- pocket costs and related expenses, constituting a settlement with you. Hatha Yoga Sydney is not responsible for expenses, including but not limited to lodging, meals and transportation, incurred for delays and/or detainments beyond the trip itinerary as a result of circumstances beyond our and/or our suppliers’ control as stated above. It is recommended that participants purchase their own trip/travel cancellation insurance.

Refund Policy
If the participant leaves the Retreat prior to its conclusion, refunds will not be made for the unused portion of the Retreat. No refunds will be made for any excursion, meal, yoga class or other activity that the participant misses or decides not to participate in for any reason.

Medical Insurance
Each participant is responsible for checking with their current health insurance provider and insuring that they have adequate medical coverage. Participants will be asked to provide a medical history including any current injuries or pre-existing conditions, as well as an emergency contact name and telephone number. Once the deposit has been received, a health form will be sent out for you to fill out, sign and return. Hatha Yoga Sydney reserves the right to refuse acceptance of your deposit to participate in the Retreat based on the medical information provided. Should this occur, you will be informed and all monies will be refunded in full.

Photographs/Videotapes
Hatha Yoga Sydney will at times be photographing and/or videotaping the Retreat. Hatha Yoga Sydney wishes to use such photographs/videos in its advertising, displays, publicity materials, and publications. Participants are deemed to have consented to Hatha Yoga Sydney and Ondine Savage using such images of you. However, if you prefer not to appear in any of the images/footage, please inform Ondine Savage prior to the commencement of the Retreat.

Release/Responsibility
I agree that the Hatha Yoga Sydney and its representatives, except for their gross negligence or willful misconduct, shall not be held liable for any injury, damage, loss, delay or irregularity that may be occasioned for any reason to me, including, but not limited to any defect in a vehicle, the acts or default of any company or person engaged in conveying a participant, acts of God, terrorism, acts of war, or detention; delays or expenses arising from quarantine, strikes, thefts, pilferage, force majeure, civil disturbances, government restrictions or regulations, accidents by aircraft, boat, bicycle or motor vehicle, or in any restaurant or accommodation; failure of any means of transportation to arrive or depart as scheduled or changes in transit, or villa services; missed airline or other transportation connections; or for additional expenses resulting from changes in exchange rates, tariffs, or itinerary. The participant agrees to assume any risks associated with the Retreat and agrees no liability will be attached to Hatha Yoga Sydney, its employees or agents. By paying the deposit, the participant releases Hatha Yoga Sydney and its representatives from any such responsibility or liability. It is therefore suggested participants purchase their own cancellation, property damage (including luggage), and accident insurance.

Acknowledgement & Acceptance
I have read the above Terms and Conditions and understand the information pertaining to the “Autumn Yoga Retreat”. I am aware I must be covered by my own travel insurance appropriate to the activity in order to participate in this Yoga Retreat and will not hold Hatha Yoga Sydney or Ondine Savage responsible.

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